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teaching:share_a_google_doc

Share a Google Doc

Instructions on how to create and share single documents for your design projects.

For MEC325

MEC325 teams must use Google Shared Folders for their project files. This page applies to online design journals and other documents submitted by individual students.

The basic process is simple: (a) make a copy of a template, and (b) share it with people who need access. Detailed instructions are given below.

These instructions apply to each team. That is, each team needs a single team member to do this. Make sure you do these steps in the precise order given below.

It's vitally important to name your documents properly before sharing them with others. Teams who do not name documents correctly will incur grade penalties.

Naming conventions for your documents are provided separately. See the “Deliverables” section of your course's project description for details.

Detailed instructions:

  1. Your instructor will provide you with the name and link of a template Google Doc.
    • You will only be able to edit a copy of the template. The original from which you copied is read-only.
  2. Make sure you're logged in to the LMS.
  3. Make a copy of the template in the Google Drive of one team member.
    1. Open a new browser tab and follow the link to the template provided by your instructor.
    2. Click File > Make a copy. You will then be prompted for a new document name.
    3. Name the document according to the format your instructor has specified.
      • Make sure you are adhering to the naming convention for that document.
  4. Whoever make the copy of the report template per the previous step must now share it with the rest of their team.
    1. Open your report.
    2. Click the Share button (top right).
    3. In the dialog box that appears, add as a comma-separated list the Ryerson email addresses of
      • all of your teammates,
      • your TA, and
      • your instructors.
    4. Make sure the box to the right of the list of email addresses says Can edit.
    5. Click Done.

If you cannot use the File > Make a copy… function in Drive, you're probably not logged in properly.

  • Look at the top right corner of the spreadsheet window.
  • If you see a sign in link, click it and sign in properly.
  • If you are signed in, then you're signed in to the wrong account.

If you have shared a document incorrectly, you must do the following:

  1. unshare the document from everyone;
  2. correct the name of the document; and then
  3. reshare it with everyone again.
teaching/share_a_google_doc.txt · Last modified: 2021.09.09 11:46 by Fil Salustri